A good data room program offers a secure and simple method of sharing sensitive information. It also lets companies track user activity and protect sensitive information from ransomware. Additionally, it provides various tools to ensure that data is protected during the duration of the project. This includes an advanced digital rights management system, file encryption and dynamic watermarking. Some vendors also provide multilingual interfaces, as well as phone support via landlines, making cross-board collaboration much easier.
Top-rated virtual rooms offer a variety reporting options that give users a better understanding of the information they share. The detailed reports show the documents viewed and their number of times used and who is consuming them. Other reports include a heatmap, that shows the most popular documents among participants, aswell an overview of the group’s activities.
Besides these features, the best data rooms offer granular access permissions and two-factor authentication. You can also restrict access to specific IPs and set a time limit for people to access documents. Top-rated companies offer a variety of redaction to help identify and remove sensitive information from documents.
Some vendors also provide customizable templates that allow users to personalize the workspace. You can, for example add a dashboard picture and logo, change the color of the user interface and pick an invitation email template. These tools can make the VDR more accessible to users and enhance its accessibility. Additionally, some vendors’ solutions offer AI-powered redaction, which makes it easier and more accurate to redact sensitive data.